Packs / Premises Safety Pack
Premises Safety Pack
Check your premises, look at what could go wrong, report problems and review the month, all in one binder.
Pages for the regular checks, the risk assessments, the near misses and the monthly review, so there's one place that shows you looked, found something and fixed it. You decide what to check and how often, from your own assessment.
These pages record the checks you carry out. Your own risk assessment decides what to check and how often. They don't tell you what the law requires of you.
- 13 working sheet designs
- 5 tabbed dividers
- Worked example
- Plain-English guide
- A4 and A5 binders
Who it's for
Written for the person who runs the day.
- People who run offices, shops, workshops and other premises
- Site and facilities managers
- Anyone looking after a community building or venue
What it helps you do.
- Checks, hazards and fixes are written down in one place
- A near miss can be reported on a page with no personal details
- A monthly review and a year planner show what got done, and what didn't
What is inside
5 tabs, each with its own sheets.
TAB 1Start here3 items
How the pack works, who looks after safety, and where things are. Read it once, and come back to it when someone new takes over.
Behind this tab
- Quick-start and index
- Guide: how to use it
- Guide: checks, problems and troubleshooting
Use it when
- Setting up the pack for a site
- A new safety lead starts
- The checks have slipped and you need a reset
TAB 2Check6 items
The regular checks: premises, alarms, lighting, water, equipment, first aid. Each has a page for what you found and what you did about it.
Behind this tab
- Workplace WalkaroundRefill
- Fire Alarm Test & Drill Log
- Emergency Lighting & Extinguisher Checks
- Water Temperature & Flushing Log
- Equipment Check Register
- First Aid Kit & Cover Check
Use it when
- It's time for a routine check on your schedule
- Something has changed and you want to look again
- You need to show a check was done
TAB 3Assess3 items
Think before something goes wrong: what could cause harm, who could get hurt, and whether what you do now is enough.
Behind this tab
- Risk Assessment RecordRefill
- Substances Register
- Lone Working Check-in LogRefill
Use it when
- Something is new: equipment, activity, layout, people
- Something has changed or gone wrong
- A review date is due
TAB 4Tell and act2 items
Speak up, write it down, fix the cause, and tell people what changed. This is where near misses become improvements.
Behind this tab
- Hazard & Near-miss ReportRefill
- Toolbox Talk RecordRefill
Use it when
- You see a hazard or something nearly goes wrong
- You want to brief the team on a safety topic
- You need to follow up on something that happened
TAB 5Review2 items
Look at the whole month, and plan the year. This is where you'll spot the checks that never find anything, and the ones that never get done.
Behind this tab
- Monthly Safety ReviewRefill
- Safety Schedule
Use it when
- Once a month, for 20 minutes
- Before you report to your manager
- A near miss or incident suggests the checks aren't enough
See inside
The real pages. Select one to enlarge it.
These are the A4 working designs, shown as the upper-left half of each page. You see the full sheet in the pack. The paper, punching and final layout are confirmed before the first print run.
A worked example
A month with the pack.
Every pack includes a made-up example, with the sheets filled in, so you can see how they fit together before you start.
Check
A walkaround finds boxes stacked by a side exit. They're moved the same day and the action is written down.
Tell and act
A near miss is reported on a page with no personal details. The cause: nowhere agreed for deliveries.
Assess
The risk assessment is updated: who could get hurt, what's already in place, and what more is needed.
Review
The monthly review shows nine checks done, two actions closed, and one pattern to fix.
Questions people ask
The answers, whether or not you buy the pack.
Do I have to write down a risk assessment?
If you employ five or more people, the HSE says you must record your significant findings: the hazards, who might be harmed and how, and what you're doing about it. With fewer than five you don't have to, but it's still worth writing down so you can review it when things change.
What is a risk assessment, in plain English?
A careful look at what could cause harm where you work, who could be hurt, and whether what you already do is enough. If it isn't, you decide what more to do, and when. The point is to control the risks in real life, not to fill a folder.
What counts as a near miss, and should I record it?
A near miss is something that could have hurt someone, but didn't. Write it down: what happened, where, and what you changed. It's how you find the cause before someone gets hurt. You don't need to name anyone.
How often should I check my premises?
It depends on your premises, your equipment and your own risk assessment, so there's no single answer. These pages give you somewhere to record each check, and you write in how often you do it.
What is a workplace walkaround, and who should do it?
A regular look round the place to spot hazards: blocked exits, trailing cables, damaged floors, missing signs. Anyone who knows the premises can do it. Write down what you found, who's fixing it and by when.
Do these sheets replace health and safety advice?
No. They record the checks you carry out. They don't tell you what the law requires, which depends on your premises and what you do. If you're not sure what you must do, start with the HSE guidance or ask a competent adviser.
About the packs
Before you join the list.
Is this A4 or A5?
Both. The packs are made for A4 four-ring binders and A5 six-ring binders, pre-punched and double-sided. The pages shown here are the A4 designs. Tell us on the waitlist which size you want; your answers help decide which size is printed first.
What paper is it printed on?
We're choosing the paper and checking the punching with a printer. The paper and hole positions will be confirmed before the first run.
How do you decide which packs get printed first?
By how many people ask for them. When you join the waitlist you can choose as many packs as you like, and tell us which one you would want first.
Can I buy the refills separately?
Yes, that's the plan. Each pack is a starter set with a few of every sheet. The ones people use up are marked as refills, and will be sold separately, so you only reorder what you use.
Where do you deliver?
The United Kingdom to start with.
Is this legal or compliance advice?
No. These are blank record sheets designed by Clare Langley. They are independent and are not published, endorsed or approved by any regulator, standards body or certification body. Using them does not make an organisation compliant with any law or standard. You decide what to record, how long to keep it and how to store it securely. Check current guidance for your own setting.